Corporate Secretarial Services in the Philippines

We offer Corporate Secretarial or Corporate Housekeeping services to local and foreign companies operating in the Philippines to help them meet compliance requirements with local legislation and reporting submissions with relevant Philippine government agencies. Currently acting as corporate secretaries to hundreds of companies, our team of business consultants provides expert advice on board responsibilities and corporate legal requirements to ensure our clients have smooth, working relationships with government agencies as they carry on with their business operations and focus on growing their business.

Responsibilities of Corporate Secretaries

Corporate Secretaries act as officers of the corporation and are required to be both a resident and citizen of the Philippines. They are responsible for the timekeeping and preservation of integrity and validity of the minutes of all meetings conducted by a company’s Board of Directors as well as its committees. They are also in-charge of the official seal and documents of the company – such as the records of the constitutional changes, stocks issued, and other official documentation.

Provided under Philippine laws, a certificate from an appointed corporate secretary is required as proof that the Board of Directors issued a board resolution. Additionally, changes to a company’s share capital, as well as election and resignation of directors have to be documented by the corporate secretary through board meetings.

Scope of Our Corporate Secretarial Services

Our corporate secretarial services include the following:

• preparation of minutes of meetings of the Board of Directors and Shareholders;
• documentation and reporting of constitutional changes, changes in the company name, principal address, financial year, increase in capital stock, etc.;
• documentation of simple share transfers, reversions of trust, and issuance of shares;
• preparation and filing of annual General Information Sheet (GIS) or any amendment thereof with the Philippine Securities and Exchange Commission (SEC);
• preparation of documents pertaining to audited financial statements requirement (if applicable);
• maintenance of stock and transfer book; and
• other corporate governance activities.